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In this 15-minute episode, I share my 321Zero Email System which is guaranteed to cut the time you spend on emails in half. What you’re going to learn: How International Power (a company in England) was able to reduce their total email traffic by 54% Useful codes I use in my subject lines to indicate the action required for the recipient How to bulk unsubscribe from all your email newsletters Key Quotes: “Ultra-productive people don’t check their email throughout the day.” Read Full Transcript Hey, you time management ninja, you. Welcome to the show. I'm Kevin Kruse, and I'm sharing tips and advice from my new book, 15 Secrets Successful People Know About Time Management. Now, last episode, I revealed Richard Branson's secret productivity tool, and today, you're going to get my 321Zero email system, so that you can get to inbox zero, and cut the time you spend on emails in half. But first, I want to send you a cheat sheet, just for this show, just for email mastery. All you need to do is send a text message to 44222, send the word ACHIEVE, or head on over to the website, productivity-podcast.com, and you can instantly download the 321Zero email mastery system. Now, let's begin. Imagine, if you could cut your email processing time in half. How much time would that save you? According to a survey, conducted by McKinsey Global Institute, the average office worker is spending 2.6 hours per day reading and answering emails, which is one third, 33% of a forty hour work week. It's probably why so many of us are working more than a forty hour work week these days. What's worse is that smart phones have now tethered us to email, so we're checking it constantly: while we're driving, sitting with our family at the dinner table, even in the middle of the night. You've got to stop the madness, you need to reclaim all these hours in your week. Here are seven steps to master your email. First, step number one. Unsubscribe from all those email newsletters that you get. I mean, do you really need to get emails daily from all those fashion websites, those flash deal of the day offers, or those buzz feed-y, everything's a click bait news headline that the article never matches up the headline that you clicked on? You can't be giving permission to all these strangers, all these companies to interrupt your day. They are getting in your inbox so that they can get into your mind. They make money when they interrupt you successfully. So, here's what you do. Just search, go into your email inbox, and search on the word unsubscribe. You're going to get a list of all those email newsletters, are going to come up, and you can manually unsubscribe them, or the ones that you really don't want. Save yourself a lot of time, and instead, you can go to a website called unroll.me. All you need to do is, give it your email address, it'll analyze your inbox and give you an entire list of every single email newsletter that you subscribe to. You can unsubscribe with one click, or just tell it to roll it all into one weekly digest. Last idea on those email newsletters, I don't even use my primary email address for any email newsletter. I subscribe to a lot, it's a good way to get information from the gurus out there, the consultants, the experts, the industry magazines. I set up a second gmail account that I just use for the junk mail. Keep all these email newsletters out of your primary inbox. Step two, turn off all email notifications. Email is not intended to be an urgent form of communication. It's not supposed to be text messaging. These days, when we're getting anywhere from 100, to 250, to 500 emails a day, to have a little ding go off, or a little buzz on our phone, or a little square window pop up on our monitor every single time, is a sin. We need to be productive, which means we need to be focused. We need to shut off all of those push notifications, whether you're on they desktop or on your phone.